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Administrative Manager

Position Summary

• The Administrative Manager will oversee the day-to-day operations of the accounting firm, ensuring smooth administrative workflows, efficient use of resources, and effective support for professional staff, including CPAs and bookkeepers. This role is central to maintaining compliance, client service excellence, and operational efficiency within the firm.

Essential Functions / Major Responsibilities

• Supervise and coordinate daily administrative activities, including scheduling, correspondence, and document management.
• Develop, implement, and monitor office policies, procedures, and systems to ensure compliance with internal standards and professional regulations.
• Oversee the procurement and maintenance of office supplies, technology, and equipment.
• Provide administrative support to partners, CPAs, and bookkeeping teams to facilitate workflow efficiency.
• Manage and oversee administrative support staff, assigning tasks and monitoring performance.
• Assist in onboarding and training new employees, ensuring compliance with firm standards.
• Manage incoming client inquiries and direct them appropriately to CPAs and bookkeepers.
• Oversee client document intake and filing, ensuring confidentiality and accuracy.
• Support the preparation of internal budgets, payroll administration, and expense tracking.
• Coordinate with external vendors, service providers, and professional organizations as required.
• Oversee scheduling of busy tax seasons, ensuring adequate administrative coverage and support.
• Assist in coordinating firm-wide projects such as software migrations, compliance audits, or training initiatives.
• Track deliverables and deadlines across multiple teams to ensure client commitments are met.

Employment Requirements

• Postsecondary education in business administration, office management, or related field is required.
• Minimum of 1-2 years of administrative management or office management experience is required, preferably in a professional services or accounting environment.
• Strong organizational, leadership, problem-solving, and communication skills.
• Proficiency with office software, administrative systems, and project management tools.
• Ability to manage multiple priorities, projects, and departments simultaneously.
• Knowledge of corporate governance, budgeting, HR processes, and compliance requirements.

How to Apply

By email to: jobs.mg_smesync@outlook.com