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Office Administration 3

Position Summary The Office Administration 3 is responsible for managing the high level day-to-day administrative operations of the division, ensuring efficiency in office functions, record-keeping, and internal communication. This role provides essential support to the Division Manager and Assistant Division Manager, handling clerical, financial, and human resource-related tasks to keep the division running smoothly. Responsibilities

• Maintain and update office records, including contracts, permits, and operational documents.
• Establish and implement office procedures. Manage office operations and office administrative processes, ensuring a well-organized and efficient work environment.
• Handle correspondences, phone calls and mails, both regular and electronic, and coordinate the flow of information internally and with external parties.
• Order and manage office supplies and equipment.
• Compile and analyze data, including from research, to support management in decision-making.
• Maintain both manual and computerized information filing systems. This includes assisting with invoicing, billing, expense tracking and compiling employee timesheets.

• Support the management team in enforcing workplace policies and procedures.
• Maintain records for safety compliance, inspections, and training sessions, including tracking permits, licenses, and regulatory requirements to ensure the company remains compliant.
• Assist in organizing meetings, distributing necessary documentation and recording the minutes.
• Manage appointments and meetings for the employer, including making travel arrangement
• Supervise and train office staff on procedures, processes and the use of current softwares

Qualifications & Skills

• Previous experience in office administration, bookkeeping, and/or business operations.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Relevant experience in construction/site-development industry
• Strong communication and problem-solving skills.
• Knowledge of accounting software, payroll processing and HR procedures is an asset.
• Teamplayer

Position Structure & Reporting

• Reports directly to the Division Manager.
• Works closely with the Assistant Division Manager for administrative and operational coordination.
• Provides support to field staff and liaises with external vendors and service providers.

Compensation Package

• 6% vacation pay
• Benefits package after 90 days. That includes extended health, and dental coverage.
• In- person working arrangement
• Paid on the job training and education opportunities.

How To Apply

Interested applicants may send their resume to homes@lrrgroup.ca